Music Press Release Template

Announce an album, EP, single, music video, or tour. A full example release, the copy-paste skeleton, and an AI prompt tuned for this announcement type.

Press release templates / Music press release template

What is a music press release?

A music press release announces new work: an album, EP, single, music video, or tour. The structure is the standard press release format, with one difference that decides whether it gets covered: it has to give press something to hear. A streaming link to the lead single or a private preview does more work than any paragraph of description.

When should you use one?

Work backward from lead time. Long-lead outlets and playlist editors want albums six to eight weeks out; singles are announced the day they drop; tours are announced when tickets go on sale. Independent artists should issue the release from their label, imprint, or artist business, since wire editorial review (ours included) refuses releases written about a private individual rather than an organization.

Example music press release

FOR IMMEDIATE RELEASE

Vera Quinn Announces Second Album Glass Coast, Out October 16 on Night Harbor Records

Lead single "Undertow" is streaming today; a 14-city North American tour opens November 3 in Vancouver.

SEATTLE, Wash. — August 21, 2026 — Night Harbor Records, an independent label based in Seattle, today announced Glass Coast, the second full-length album from songwriter Vera Quinn, out October 16, 2026, on all major streaming platforms, CD, and vinyl. The lead single "Undertow" is streaming today, and preorders for the 11-track album open at the same time.

Glass Coast was recorded over five months at Fremont Sound in Seattle with producer Eli Marsh and features guest vocals from Twin Pines on two tracks. The vinyl edition, pressed on 180-gram recycled stock, is $28 through the label store, with a limited run of 500 signed copies.

A 14-city North American tour opens November 3 in Vancouver and closes December 2 in Chicago. Tickets go on sale August 28 at 10 a.m. local time. Full dates, preorders, and press materials are available at nightharborrecords.example.

"I wrote most of this record in the winter, in a rented house on the Washington coast, and you can hear the weather in it," said Vera Quinn. "Undertow was the first song finished and it set the temperature for everything after."

About Night Harbor Records — Night Harbor Records is an independent record label in Seattle, Washington, home to eight artists across folk, indie rock, and ambient music. Learn more at nightharborrecords.example.

Media Contact Sam Okafor Publicist, Night Harbor Records [email protected] (206) 555-0173

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Example music press release (fictional, for illustration).

Why this example works

Headline: Artist, album, date, and label in one line. A music editor decides relevance without opening the release.

Lead: The release date and the single that is already streaming. Coverage needs something readers can hear today.

Body: Recording specifics and physical-edition details with prices. These are the lines music blogs lift verbatim.

Quote: The artist on the record itself, not on how excited anyone is. It gives writers a usable pull quote.

Boilerplate: The label described the same way it is described everywhere else, so search engines and AI assistants attach the release to the right entity.

Copy-paste music press release template

FOR IMMEDIATE RELEASE

[Artist] Announces [Title], Out [Date] on [Label]

[Subheadline: what is listenable today, plus tour dates if any]

[CITY, State] — [Month Day, Year] — [Label or artist business], [one-line description], today announced [title], the [ordinal] [album/EP/single] from [artist], out [date] on [platforms and formats]. [One sentence on what is listenable today: lead single, video, or preorder.]

[Recording details: where and with whom it was made, track count, featured guests, physical formats with prices. 3-4 sentences.]

"[The artist on the record: what it is about or how it was made, not why fans should buy it]," said [Artist Name]. "[Optional second sentence.]"

[Tour and availability paragraph: dates, on-sale date, preorder links. End with the artist or label website.]

About [Label or Artist Business]
[Standard boilerplate, 1-3 sentences, with website.]

Media Contact
[Name, Title, Email, Phone]

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Music press release AI prompt

Fill in the facts section, then paste the whole thing into ChatGPT, Claude, or the Press Ranger AI writer.

AI prompt: music press release

Write a music press release using the facts below. Follow these rules exactly:

- Third person throughout. First person only inside the quote.
- Structure: headline naming the artist, release title, date, and label (under 100 characters); one-sentence subheadline naming what is listenable today; dateline paragraph opening "CITY, State — Month Day, Year —" covering artist, title, format, date, and platforms in two sentences; a recording-details paragraph with concrete specifics (studio, producer, track count, physical formats and prices); one quote from the artist about the record itself; a tour-and-availability paragraph ending with the artist or label website; an About boilerplate for the label or artist business; a media contact block.
- No author byline. No first-person narration. Attribute any streaming or sales number to a named source. Around 400 words. Plain text, no markdown.

MY MUSIC FACTS (replace before running):
- Label or artist business: {NAME, ONE-LINE DESCRIPTION}
- Artist: {NAME, ONE-LINE BACKGROUND}
- Release: {TITLE, FORMAT (ALBUM/EP/SINGLE), DATE, PLATFORMS}
- Listenable today: {LEAD SINGLE / VIDEO / PREORDER LINK}
- Recording: {STUDIO, PRODUCER, TRACK COUNT, GUESTS, PHYSICAL FORMATS AND PRICES}
- Tour: {DATES AND CITIES, ON-SALE DATE, or NONE}
- Quote from: {ARTIST NAME}
- Boilerplate: {LABEL OR ARTIST BUSINESS DESCRIPTION}
- Contact: {NAME, EMAIL, PHONE}

The rules in the prompt produce a release formatted to pass wire editorial review: third person, no bylines, attributed statistics.

Frequently asked questions

When should I send a music press release?

Six to eight weeks before an album for long-lead outlets and playlist editors, the day of release for singles. If there is a tour, time the release to the ticket on-sale date so coverage has something readers can act on.

What should a music press release include?

A link to something listenable is the one non-negotiable: a released single, a video, or a private stream for press. Then the release date, formats, label, recording details, and tour dates. Editors skip releases they cannot hear.

Can an independent artist without a label send one?

Yes. Issue it from your artist business, imprint, or LLC rather than from yourself as a person. Wire editorial review, including ours, refuses releases written about a private individual instead of an organization, so the business entity is the issuer and the artist is the subject.

How do I distribute a music press release?

Pitch music blogs and playlist editors directly with something listenable, and use wire distribution for the announcement itself. Our wholesale press release distribution publishes to named outlets including Business Insider, Yahoo Finance, and AP News for $299 to $399 flat.

Ready to publish? Press Ranger distributes releases to named outlets including Business Insider, Yahoo Finance, and AP News at wholesale prices ($299–$399 flat). See the wholesale distribution page or create a free account.