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Contact Lists

What are Contact Lists?

Contact lists are saved groups of journalists, publishers, and podcasts that you build while researching media contacts. PR teams use contact lists to organize outreach targets by campaign, topic, region, or any grouping that makes sense for their workflow. Instead of searching the database every time, you build a list once and reuse it across campaigns and email outreach.

Press Ranger lets you create unlimited contact lists. Each list can hold a mix of journalists, publishers, and podcasts. A single contact can appear on multiple lists, so you can organize the same person under different campaigns or topics without duplicating work.

You can manage your contact lists at pressranger.com/lists.

Creating a Contact List

  1. Go to Contact Lists and click "Create Contact List."
  2. Enter a name for the list.
  3. Select the company the list is associated with.
  4. Optionally add a description to note what the list is for.
  5. Click "Save."

You can also create a new list on the fly from any search results page using the "Add a new Contact List" option in the dropdown.

Adding Contacts to a List

There are two ways to add contacts:

  • From a profile - When viewing a journalist or publisher profile, use the "Add to Contact List" dropdown to add them to any of your existing lists.
  • Bulk selection - From the Journalist Database, Publisher Database, or Article Database, select multiple results using the checkboxes and then choose "Add All to Contact List" from the toolbar.
The Article Database extracts the journalists behind each article when you use bulk selection. This is a fast way to go from "articles about my topic" to a curated contact list.

Viewing a Contact List

Click into any list to see its contents. Each contact row shows:

  • Name - Linked to the contact's full profile
  • Status - The current CRM status for this contact
  • Added on - When the contact was added to the list
  • Actions - Remove the contact from the list

Exporting to CSV

From a contact list's detail page, click "Export to CSV" to download the list as a spreadsheet. The export includes contact details, emails, and other profile data. Your account has a monthly export limit shown on the page.

Exporting is useful when you need to import contacts into an external email tool or CRM. Note that Press Ranger uses mailto-based email, so exports are the best way to move contact data outside the platform.

Managing Lists

From the Contact Lists index page you can:

  • View - Open a list to see its contacts
  • Delete - Remove a list entirely

Each list also shows the number of contacts and any linked campaign.

Using Lists with Campaigns

Contact lists connect directly to Press Ranger campaigns. When you create a campaign, you select a contact list to target. This ties your outreach, press releases, and email templates together into one workflow. See the Dashboard for more on campaigns.

Tips

  • Create separate lists for each campaign or topic so you can track outreach per initiative.
  • Use the CRM to set statuses on contacts within a list to track who you have pitched, who has responded, and who is not a fit.
  • A contact can live on multiple lists. If a journalist fits two campaigns, add them to both rather than creating a combined list.
  • Export your list to CSV if you need to share it with teammates or use an external email tool.
Last updated 4 days ago